We're currently looking for a Personal Assistant to join our clients Edinburgh office on a full time, permanent basis. This role falls within a hybrid working policy. Whilst some flexibility is required, most new full-time employees spend around 3 days in the office and 2 days working from home. You will also receive a flexible benefits package so you can choose and vary the benefits that matter most to you.
A Top 100 law firm globally and Top 20 law firm in the UK, our client has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France.
In the UK, our client advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals, With a focus on eleven key sectors (Energy & Natural Resources, Financial Institutions, healthcare, Insurance, Manufacturing, Real Estate, Retail and Consumer, Transport, Logistics & Infrastructure, Life Sciences & Pharmaceuticals, Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients.
Our clients Executive Services team consists of three 'hubs': a Document Production Specialist hub providing a transcription service, an Executive Support Assistant hub providing support with administrative tasks and a Personal Assistant hub, which you will join, providing organisational and client care support. All three hubs work collaboratively to provide a seamless and efficient service to our fee earners across the business.
To deliver high quality support to several fee earners.
Act as the first point of contact for internal and external clients as well as focussing on adding value to client / fee earner relationships.
Carry out day to day billing process.
Maintaining budgetary information and financial spreadsheets
Organising and maintaining diaries to include setting up a range of meetings.
Keeping accurate and up to date business contact lists and updating relevant systems.
Co-ordinating complex travel arrangements and producing travel packs / itineraries if appropriate.
Carrying out specific projects and research as and when required.
Experience of working in a Personal Assistant capacity within the legal profession.
High level of discretion and excellent time management skills.
Ability to build and maintain good working relationships.
Have strong attention to detail and proven organisation skills.
You must be proficient in MS Office suite