Are you an experienced PA/Secretary?
Are you looking to get into a highly credible company that offer excellent benefits?
Then read on…
Here at Office Angels Edinburgh we have a great opportunity to join our clients busy office as a PA/Secretary on a part-time basis! The hours of work are Monday-Friday, 9am-3pm and a salary of £20-35k (pro rata) dependant on experience.
You will be reporting to the Managing Director and liaising with all departments throughout the office. Our client is looking for a highly organised individual who has excellent communication and interpersonal skills with the ability to act on their own initiative. The successful candidate must show a level of confidentiality and have previous PA/Secretarial experience.
Key requirements of the role are:
Proficient in MS Office
Shorthand or speed writing essential
Reasonable typing speed
Ability to work unsupervised and under pressure
Team player, a willingness to assist others
Smart appearance and polite telephone manner
Taking dictation from the Managing Director for emails and letters.
Managing multiple mailboxes. Print off Managing Director's emails for review, ensuring relevant correspondence has been attended to.
Arrange meetings/appointments for the Managing Director and enter into the diary/outlook calendar. Send daily meeting reminders by phone, email or text.
Arrange all aspects of business travel (trains, flights, accommodation, chauffeurs etc) primarily for the Managing Director and occasionally for employees and Directors.
Open Managing Director's mail.
Attend to the Managing Director's personal correspondence, invoices, banking, medical appointments etc.
Record keeping; regularly update Managing Director telephone directory, record company property sales and purchases, update motor fleet data file, prepare analysis of monthly credit card expenses, report on cost of current property/outlet refurbishments, record horse purchases/expenses/sales proceeds and Spanish property reservations, income and expenditure.
Create Sterling and international payments through online banking.
Inform insurance company of any property/motor fleet acquisitions/dispositions. Submit insurance claims and supply relevant documentation to the insurer. Review commercial and residential property portfolio and carry out employee driving licence checks prior to insurance renewal.
Make Ad-Hoc online purchases for outlets and properties.
Source products online/authorised suppliers for refurbishment Project Manager.
Manage residential and commercial property portfolio. Prepare and issue residential and short-term commercial leases. Liaise with Property Consultant with regard to rent reviews and lease expiries and issue documentation accordingly. Raise annual insurance and monthly rental invoices. Perform Tenancy changeovers/property inspections.
Instruct property repairs and maintenance in line of current legislation.
Keep property licensing up to date and provide licensing bodies with compliance certification.
Provide technical assistance to Managing Director and Property Consultant with mobiles, tablets, PC's and virtual meetings/webinars.
Occasional typing, invoicing and document scanning for Property Consultant
Small amount of filing.
Whilst we'd love to get back to every applicant personally, it isn't always possible and sadly we cannot provide individual feedback. If you are interested in this role and wish to be considered, please click apply! This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.
**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our websiteApply now