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Office Assistant

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Office Assistant ( Part Time) £11.00 per hour Part time (27.5hrs) Monday to Friday 11am -5.00pm 24 days holiday per annum Permanent role Duties • Ensure accuracy of details on SAP and communicating with Sales and Purchasing • Sales order processing, process returns, progress chasing deliveries. • Managing back orders to ensure the smooth running of the sales order through to delivery. • Credit Control – Chase overdue balances & sending statements – Ongoing monthly by telephone and letter using Microsoft Word and in line with company terms, to monitor and maintain payments on a regular basis. • Authorise despatch of orders to accounts “On Stop / On Hold” – Daily by checking details of account in question and advising Customer Services whether shipment can be made, to ensure that payments are made or are shortly to be made in respect of these accounts • Reconcile invoices to goods received notes and purchase orders by checking details against paperwork already held and raising letters in relation to queries where necessary to ensure that invoices are correct against goods in notes and purchase orders • Post Invoices and Credit notes – Ongoing monthly – Using SAP system, to ensure ledgers reflect accurately purchases and returns made • Banking – Daily • Post receipts to sales ledger BACS, credit debit or purchasing cards, to ensure that cashbook entries are reflected accurately and receipts are recorded on day received • Filing. Purchase invoices / credits and statements and other correspondence. IN filing. Sales ledger account application and credit control filing, to keep records tidy and up to date for ease of regular reference • Assist other departments as and when required by covering for absence and busy periods throughout the business, to maintain overall efficiency of the company Knowledge / Skills Required. ·Able to work as part of a team ·Flexible and adaptable to work environment ·Good communication skills both written and verbal ·Attention to detail ·Able to manage time effectively ·Knowledge of Microsoft Office, SAP

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