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Corporate Services – IT Procure To Pay Operational Assistant (M/F)

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LE POSTE : For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an : IT Procure-To-Pay Operational Assistant (M/F) The (Senior) IT Procure-To-Pay Operational Assistant will coordinate and provide office support and administrative assistance to the Procure-To-Pay team in order to contribute to the effective day-to-day contract management operation. Responsibilities: • Support the PtP team with various processes from mini competitions, requisitions to invoicing to ensure smooth and timely execution, this includes: Invoice processing, handling and checking of invoices, creation of receipts and assigning VID; Coordination of invoice workflow; Vendor administration and correspondence; Creation of Change Orders to either change amount or time of Purchase Order. • Reporting on accruals process; • Provide operational support and perform general administrative and co-ordination tasks. PROFIL RECHERCHÉ : Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration), or secondary level education with equally qualified experience in a relevant field; At least 3 years of relevant professional experience in accounting or invoice management; Good verbal and written communication skills; Public Procurement basics would be an advantage; Proficient with Microsoft Office tools (especially Word, Excel and Outlook); Working knowledge of PeopleSoft Financials or purchasing function of similar ERP system would be a distinct advantage; Document management skills Ability to work t…

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