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Administrative Coordinator in the field of Patents (IP Administrator)

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The IP Administrator (EP Grant and Validation) will be responsible for managing European patent grant and validation formalities including: entering deadlines; recording events; sending out appropriate reminders; and ensuring that case record information is up-to-date and appropriate charges have been made, filing applications. Principal Responsibilities As part of a team of IP Administrators, you will coordinate the validation process of our clients’ patents in Europe, monitor deadlines, liaise with clients, attorneys and national agents, use our internal system for encoding and ensuring for accurate information. Specifically, you will: Handle validation instructions received from clients, communicating with clients as appropriate during the validation process, and updating our systems accordingly. Check information/communications received, and update database systems. Create new case records, capturing case details from client instructions. Obtain and verify case status information through use of the EPOLine/CMS system. Monitor upcoming deadlines through the case management system and liaise with attorneys accordingly; preparing and filing official responses to the EPO when required. Check all documents, as necessary, for errors and arrange corrections, as required. Communicate with foreign associates and Government bodies as required. Create and send out appropriate standard letters and forms. Attend to payment of required fees. Liaise with other teams and Patent Attorneys as appropriate. Technical knowledge, professional qualifications and experience The successful candidate will have: 5 years’ experience in a detail-oriented role, preferably in IP. Professional command of English both written and verbal. French language skills would be beneficial. IP experience (desirable). Educational level: Bac + 2/+3 as a minimum. EU work permit. In addition, the successful candidate will be able to demonstrate: A highly motivated and pro-active attitude. Excellent attention to detail. Excellent organisation and prioritisation skills. Well-developed communication skills, both written and verbal. The ability to work effectively both independently and as part of a team. What we offer Salary dependant on qualification and experience 28 days’ annual holiday, plus statutory holidays Complementary health insurance Lunch vouchers Flexible working hours Hybrid working arrangement according to local legislation The opportunity to start or pursue a career in the field of Intellectual Property …

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