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Administrative Assistant – Archiving Officer (M/F)

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LE POSTE : For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a Administrative Assistant – Archiving Officer (M/F) Operating Network The Administrative Assistant reports to the Head of Unit – Performance & Employee Relations Management and works in close collaboration with the team’s Assistants and HR Officers. Main Responsibilities Under the guidance of more experienced colleagues, s/he will provide administrative assistance in order to support the Unit’s deliverables and processes and will focus on the following activities: Actively contribute to the project of the set-up of the new HR e-personal files; o   Set up of electronic files o   Scanning, naming & filing of existing paper files o   Checking and filing of new personal documents received electronically ·         Ensure timely archiving (both physical and electronic) for the Unit; ·         Set-up and organise internal meetings/presentations for the Unit as appropriate: ·         Provide additional support/back-up of team assistants as and when required. PROFIL RECHERCHÉ : Qualifications ·         Certified secondary-level education. Certificate/Diploma of complementary studies (1 year or more) (e.g. secretarial studies, etc.) would be an advantage; ·         Previous experience in archive/as archivist is mandatory Good knowledge of standard computer tools and MS Office tools; Excellent written and spoken English.  Competencies ·         Strong sense of discretion and high commitment to confidentiality; ·         Able to work autonomously; ·         Highly organised with a sense of rigour; ·         Methodical and logical approach; ·         Good interpersonal and communications skills paired with a strong sense of customer orientation; ·         Attention to detail and ability for multi-tasking; ·         Strong team spirit. This is a great opportunity to work within a European Institution on a long-term temporary contract (initial contract of 2 …

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