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Administrative Assistant

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The Company Tristan Capital Partners is an employee-owned real estate investment manager, specialising in value-added investment strategies across all property types in the UK and Europe. Tristan’s pan-European real estate funds include core+, opportunistic and debt strategies, with total assets under management of over €14 billion and a loyal client base of institutional and private investors. The company was founded in 2009 by Ric Lewis, together with a number of other professionals who worked together at Curzon Global Partners, the fund management group of AEW Europe, a pan-European real estate investment management business. The Firm’s senior team and Investment Committee have worked together for over 20 years across 11 funds, with investments totalling €22bn of gross real estate assets (as at 30 September 2021). The Firm has an experienced team of 162 professionals located across eight offices in Europe (as at January 2022). Tristan’s headquarters are in London, and it has offices in Luxembourg, Milan, Paris, Amsterdam and Frankfurt. Tristan is the portfolio manager for Core+ funds Curzon Capital Partners III, Curzon Capital Partners IV and Curzon Capital Partners 5 Long-Life; for opportunistic funds European Property Investors LP, European Property Investors Special Opportunities LP, European Property Investors Special Opportunities 3 LP, European Property Investors Special Opportunities 4 LP, European Property Investors Special Opportunities 5 SCSp and European Property Investors Special Opportunities 6 SCSp, and for real estate debt fund Tristan Income Plus One SCSp. Please visit The Role : Tristan seeks to recruit an Administrative Assistant who will report to the Office Manager and work alongside a part-time Receptionist / Admin Support in Luxembourg. You will be a key contact person for the teams in Luxembourg, as well as in London and with our external providers. The successful candidate is a multi-tasker, good communicator with strong client service skills. You will ensure the office runs smoothly, by providing general support to the staff and performing the duties listed (but not limited to) below. Responsibilities : Receiving, dispatching and handling signatures of documents related to the property and asset management Sorting and distributing incoming mail, phone calls and arranging deliveries and courier services Overseeing office-related invoices by uploading and following up on payments Organizing maintenance to ensure a safe and clean environment, including regular appliance checks Providing general assistance to arrange business travel and meetings (booking flights, hotels, taxis…) Organizing and coordinating the agenda for the bi-weekly team meeting Updating Office procedures and user guides Monitoring inventory of food and beverages Coordinating with external suppliers Maintaining a computerised database system and ensuring the information held is accurate and up-to-date; Sending internal communications in a newsletter / flash news format to keep the staff informed and engaged in the life of the office (updates, tips, events….) Being involved with the organisation of Corporate events Key Skills, Attributes and Experience : A key point of contact people can rely on Proactive and with a ‘can do’ attitude Organization and froward planning skills Strong attention to detail General knowledge in Word, Excel and Outlook Confident communicator (written and spoken) when dealing with providers and colleagues Tristan is committed to cultivating and preserving a culture of diversity and inclusion. We are an Equal Opportunity Employer, we do not discriminate against any employee or applicant for employment because of ethnicity, race, sex, gender identity and expression, age, national origin, religion, educ…

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