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You are here: Home Education Higher Education How to write a motivation letter
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29/11/2011How to write a motivation letter

How to write a motivation letter Writing a good letter of motivation is key to getting a job. Here's how.

As an international student the cover letter (CL) is the document that accompanies your CV when you are applying for a job. For academic purposes, the document used is typically called 'statement of purpose', and is laid out after somewhat different rules. The CL is short (200-250 words), with a quite rigid structure and has the layout of a letter. Its goal is to introduce the CV, to bring to attention aspects of your activity that can help your application and are not listed or not presented in the proper light in the CV. In short, its goal is to answer the recruitment's question: "Why should I hire this person?".

Layout
The layout is that of a formal business letter: your address and contact details come under your name, in the upper right corner of the page. Underneath, aligned left, write the name, function, organisation and address of the person you are writing to. It is better to know the name of the person who is going to read your letter. You should address the letter directly to him or her. If you don't know the contact name, try sending an email, doing some research on the internet or making a phone call or two should help you get that name. Under the receiver's address, but aligned right, write the date of the day when you are writing the letter. You should spell the name of the month and use four digits for the year. You can put the location in front of the date: for instance, Sofia, 2 December 2000.


If you know the name of the addressee, start with Dear Mr (general honorific for men), Ms (honorific for women whether married or not), Mrs (honorific for a married woman), Dr (Doctor), without the full stop that you might expect to follow the abbreviation, and the surname of the addressee, followed by comma (Dear Dr Smith,). In this case, you should end the letter with the final greeting Yours sincerely. If you do not know the name, start with Dear Sirs, or Dear Sir or Madam, and close with Yours faithfully. In American business correspondence, Yours truly is acceptable in both cases.

Structure

Ideally, a cover letter has no more than four paragraphs. The goal of the first is to specify what you are applying for and how your found out about that opportunity or job opening. The last one outlines your availability for an interview, suggesting in this way a concrete follow-up for your application.


The second paragraph should list the skills and qualifications that make you the right student for the position you are applying for. Read the announcement carefully, identify the requirements and see how your skills match those required. Do not simply state you have them, prove it. Ideally, you should start with your experience and show how you have developed those qualifications by doing what you have been studying. As it does in your CV, the result should portrait you as an independent, creative student who can take initiative and deal with responsibilities, apart from the specific skills needed for the recruitment. In short, the second paragraph should show why you are right for the job.
  
The third should point out why you want it. You should outline your interest in the skills you are going to learn if you get the job. The impression left should be that you can make a genuine contribution to the company's operations, while simultaneously deriving satisfaction from your work.


After the fourth paragraph leave a blank space, as you should do in the beginning, after the opening (Dear). Write the proper closing, as described above and your name. Do not forget to leave a blank space between the closing and your name and to sign the letter in that space.

Enclosure

It is customary for formal letters to mention whether any any documents accompany the letter. Simply mention enclosure, or write curriculum vitae under the heading enclosure at the end of the letter.

Print the letter on A4 white paper identical to that which your CV was printed on, and put both documents in an A4 envelope of matching color. If you are emailing it, request a notification that your documents have been received. Wait at least two weeks from the day you sent your application or after the deadline before writing again should you not not get receive a reply.

 

Source: www.scholarshipnet.info/scholarship-tips/how-to-write-a-motivation-letter/



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