Dossier file

How to prepare the ultimate dossier file to tackle French bureaucracy

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You'll have no hope tackling French bureaucracy without preparation, patience – and the ultimate dossier file. Paris-based expat Chloe Martin shares her tips on what documents to collect.

Before moving to France, my husband and I had heard horror stories that French bureaucracy would torture us on arrival. We encountered our first taste of it while applying for visas at the French consulate in Los Angeles. We collected our essential documents and decided to figure out the rest once we got to Paris. Even so, I spent hours on the internet preparing for our move, hoping to avoid some of the stress. Along the way, I discovered the French dossier, which is essential for navigating bureaucracy in France.

What's a dossier? Essentially, a dossier is a group of documents (and their copies) that prove your worth to various institutions like banks, landlords and utility companies. Dossier in French also translates to file or folder.

But what should go into a dossier file? Most of what I found online didn’t apply to all circumstances; they focused on one task or problem. Without a comprehensive list, I decided to create one based on my own experiences of settling in Paris.

The process of building a dossier file

Every task required something slightly different and, over time, we distinguished the 'necessary' from the 'nice to have'. We even started to organise things based on their worth; it’s true, some documents are favoured – ahem, EDF (electricity) bill. Current utility bills are considered the ultimate proof of residency. A lease is seen as less important because it doesn’t prove that you are currently occupying the space (via sublease or other means).

A word of caution: the list might appear to be straightforward, but completing it is not. Generally, you cannot apply for anything without proof of residency, and getting a residence is impossible without a dossier – so it’s quite the catch 22.

The Process of Building Our Dossier in FR

Starting your dossier file before you move 

Our freshly-printed visas were accompanied by the standard documents that proved our identity and nationality, although in English. Our first step in Paris: securing official translations of them.

Into the dossier file:

  • the standards – birth certificate, marriage certificate, passports, drivers licences
  • official translations of birth and marriage certificates

The dossier for banking

After we arrived, I emailed our banker to find out what we needed to open a French account before our first rendez-vous. She replied: 'we need your passports, proof of recent address and proof of tax'.

But which papers would suffice? Past US tax returns and the letter from our leasing office (a temporary place) would work fine. We postponed the meeting and rounded up the right documents. A week later, we had a brand new French bank account. And, finally, an idea of what to expect (and bring) for future appointments

Into the dossier file:

  • tax documents
  • pay stubs
  • proof of residency

The dossier for apartment hunting

While we scouted for a place to rent in Paris, it became clear that if you’re serious, you submit your dossier file right then and there. Each landlord has different requirements but there is one constant: you must prove you can pay rent.

For our current apartment, we gave them everything: birth and marriage certificates, work contract, pay stubs, tax information and more. We even threw in our resumes for good measure.

On the way out of our final appointment (with the green light from the owner), our agent slyly said, “By the way, the owner also works in advertising.” It made me wonder: did my advertising-filled resume sway his verdict in our favour? I like to think so.

Into the dossier file:

  • proof of salary/employment
  • proof of rent payments for last two months
  • resumé (why not?)

The dossier for moving in

The place was ours. But before we signed the lease, we were told insurance was non-negotiable. Fortunately, it was a quick, easy job for the bank. Once we officially moved in, we established an EDF energy account. The utility bill and attestation d’assurance were swiftly added to our dossier.

Into the dossier file:

  • electric or gas bill
  • insurance statement

The dossier for a cell phone

During our first month, we were determined to get French phone numbers. On our way, I picked up the dossier on a whim. At the shop, our rep requested a few things that I was able to present without hesitation, including our RIB.

RIB stands for relevé d’identité bancaire; it’s the details for your bank account. The numbers indicate the coordinates of your branch and your account number. With a RIB, payments for cell phones and more are directly debited. RIBs are found in the back of your checkbook or can be printed from the bank website.

Into the dossier file:

  • RIB

The dossier for a Carte de Séjour

The carte de séjour is a renewable French residence permit. There are different types based on your current situation (such as student, spouse, worker, etc.) and time frames (from short-term to permanent).

To apply for my carte de séjour (type: vie privée et familiale), I visited my husband’s office and handed over a hefty stack of paperwork. Weeks later, my husband received an email directing me to the prefecture for my récépissé (a document acknowledging your application, which allows you to stay in France while your application is under review). My carte de séjour followed a few months later.

Into the dossier file:

  • proof of residency via utility bill or insurance
  • passport-sized photos

The dossier for a Carte Vitale

A Carte Vitale is France’s health insurance card. It’s available to both French citizens and foreigners who qualify for a French social security number. So far, it’s been tricky to secure ours. Our first appointment went well; we were even sent off with a smile. But after a few weeks of waiting for our little green cards, we received a letter instead. It said that my husband’s birth certificate was illisible (illegible).

Since that was not the case, we confirmed with Assurance Maladie that we would need an Apostille from our home country. An Apostille is a form of authentication for documents to become valid internationally. For us, the Carte Vitale is still a work in progress. I’ve heard that not everyone is required to have an Apostille, but if you don’t want to leave it to chance, try to get yours ahead of time or before you move.

Into the dossier file:

  • birth certificates with Apostille

The dossier can’t be completely prepared before moving to France. Establishing your life in France and building your dossier folder will happen simultaneously. Keep moving forward with patience and persistence. As you file away each document, remember that they mark your victories – each one a successful encounter with French bureaucracy.

Bon courage!

 

Whitney Donaldson / Reprinted with permission from INSPIRELLE.

Whitney Donaldson Whitney Donaldson is a new arrival to Paris, moving with her scientist husband after the newlyweds couldn’t refuse an opportunity to work abroad. After leaving advertising in Los Angeles, she now keeps busy with freelance work, exploring the city, learning French and, of course, writing. Whitney shows upcoming visitors what Paris is all about on her blog www.whitneyinparis.com.

INSPIRELLE is a dynamic online magazine and community which inspires, connects and empowers women living in and travelling to France. Thumbnail credit: Pixabay.

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